The Office of OneIT is sharing key updates to the Concur system for campus users. Here is what you need to know about upcoming changes to employee reimbursements and travel allowances.
Employee Reimbursements Coming to Concur
We are working to bring employee reimbursements directly into Concur within the next month, pending final setup and guidance from the vendor.
Once live, active employees will use Concur to request non-travel reimbursements.
Please note: There are no changes at this time to non-employee reimbursements, please continue using 49er Mart.
Student reimbursements and awards will use the new Student Direct Pay Request (SDPR) process (available soon).
For full details on these updates, review the Employee Reimbursement Changes: Fall 2026.
Travel Allowance Incidentals
Starting Thursday, October 1, new trips created in Concur will automatically include incidentals in the Travel Allowance. Previously, users were only allowed to have daily allowances.
- New Trips: Automatically include incidentals starting October 1.
- Existing Trips: Users can manually adjust their Travel Allowance to add incidentals. Updating an existing trip will change the total reimbursement amount expected for that trip.
- Completed Reports: Expense reports marked as “Payment Confirmed” will keep their original calculations.
For step-by-step instructions on managing these changes, please check these resources:
- Travel Allowance Incidentals and Reimbursement Details
- Updating the Travel Allowance to include Incidentals (Expense Report)
Need Help?
If you have questions or need assistance with your requests, please submit a Concur Request Form.