AI Software Guidance

This list provides guidance on using campus-wide, specialized, and popular AI software with university data. All non-campus-wide software, including free and research-related requests, must fill out the Software & IT-Related Request Form.

Approved indicates the software is approved for use while following the data handling guidelines; a campus agreement is in place with approved data security and privacy policies.

Caution indicates use with caution; a campus-wide agreement is NOT in place. Even if the software is on this list, new users must submit the Software & IT-Related Request Form through Purchasing.

Free Version: Do not use with Data Levels 1, 2 or 3.

Paid Version: Do not use with Data Levels 1, 2 or 3. Use of Level 1-3 Data MUST be reviewed and approved in advance for privacy, security & compliance. Purchases must follow campus procurement guidelines.

Do Not Use indicates do not use. No agreement is in place to protect university data or there is another concern.

Software	Status	guidance
Adobe Creative Cloud Firefly with @uncc.edu	Approved	Campus-wide software available to faculty, and staff and in labs for students. Adobe uses AI in some software applications. Firefly is the generative AI software used to create images. Follow the data handling guidelines. See this FAQ.
Cornerstone CAISY AI Simulator	Approved	Campus-wide simulation software used for training. Follow the data handling guidelines.
Google Gemini in browser with @charlotte.edu	Approved	Campus-wide browser generative AI tool. Follow the data handling guidelines. See this FAQ.
Google NotebookLM with @charlotte.edu	Approved	Campus-wide generative AI research study guide. Follow the data handling guidelines. See this FAQ.
Gradescope	Approved	Campus-wide software to help faculty grade assignments. Follow the data handling guidelines. See this FAQ.
Microsoft Copilot in browser with @charlotte.edu	Approved	Campus-wide browser generative AI tool. Follow the data handling guidelines. See this FAQ.
Microsoft Stream	Approved	Campus-wide video recording software. See this FAQ.
Microsoft Word Transcribe	Approved	Campus-wide audio transcription software. See this FAQ.
Zoom AI Companion with @charlotte.edu	Approved	Campus-wide conferencing and phone software. Follow the data handling guidelines. See this FAQ.
Zoom Video Recording	Approved	Campus-wide video recording software. See this FAQ.
AI Detection Software	Do Not Use	An enterprise AI detection tool is not available nor is one recommended at this time. Both free and paid products available on the market are prone to error and do not meet reliability standards. Moreover, such products often do not sufficiently ensure the privacy of any data or content that is input into them. See this additional guidance from Legal Affairs.
AI Grading Software	Do Not Use	An enterprise AI grading software is not available at this time. Gradescope (an enterprise feedback and assessment tool) may be helpful in some instances. Use of any other AI grading or assessment software is not recommended.
Gemini embedded with Gmail, Docs, Sheets and Slides with @charlotte.edu	Do Not Use	Not included with campus agreement.
Microsoft Copilot embedded with Word, PPT, Excel with @charlotte.edu	Do Not Use	Not included with campus agreement.
Microsoft Copilot embedded in Windows operating system with @charlotte.edu	Do Not Use	Not available; disabled on university computers due to security concerns.
AD Vantage	Caution	Coaching database Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Anthropic Claude	Caution	Open-source generative AI tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Altium Designer Professional	Caution	Electronic design automation software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Apollo.ai	Caution	Contact and account search. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Apollo.io	Caution	Sales intelligence and engagement platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Articulate	Caution	Specialized tool to create online learning training content. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Asana	Caution	Work management tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
AWRE Air+ Camera System; Training and Practice Software Suite	Caution	Multi-camera system. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Big Interview	Caution	Specialized application for mock interview training. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Boot.dev	Caution	Online learning platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Brandwatch	Caution	Social media analytics. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Buddy.works	Caution	DevOps and platform engineering suite designed to streamline and automate software development workflows. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
CampusESP	Caution	Specialized software for family engagement. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Calendly	Caution	Scheduling tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Canva	Caution	Open-source online design tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Chatbot App	Caution	Specialized chatbot. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
ChatGPT | ChatGPT+ | ChatGPT Team	Caution	Open-source generative AI tool. Free Version: Do not use with Data Levels 1, 2 or 3. Paid Version: Do not use with Data Levels 1, 2 or 3 unless approved in advance; level 3 data will never be approved.
ClickUp	Caution	Task and project management. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Cockatoo AI Transcription Service	Caution	Audio and video transcription service. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Covidence	Caution	Citation and reviews process streamlining software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Cue Audio	Caution	Data over audio platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Curator Live	Caution	Cloud-based photo and video experience platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Cursor AI Code Creator	Caution	Code development editor. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
DARLA	Caution	Dartmouth Linguistic Automation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
DataCamp	Caution	Online learning platform for data science, AI and analytics education. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Deepl | Deepl Pro	Caution	Language translation software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Dorico Pro	Caution	Professional music notation software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Dragon Anywhere	Caution	Mobile dictation app. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Echo Labs Professional Captioning	Caution	Specialized professional captioning software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Eleven Labs	Caution	Text to speech service. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Envato Elements	Caution	Digital asset repository. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Ex Libris	Caution	Library integration. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
FlipSnack	Caution	Digital publishing platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Gamma	Caution	Content creation tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Genio	Caution	Specialized note-taking app. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Glean for Education	Caution	Productivity and knowledge management software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
GoEmotions	Caution	Emotion classification dataset. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Goodnotes	Caution	Digital note-taking app. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Grammarly	Caution	Writing Assistant with built-in AI. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Gravyty	Caution	Fundraising and engagement platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Hootsuite	Caution	Specialized social media management tool. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Hudl	Caution	Student athlete performance data. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Hume AI	Caution	Conversational voice platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
iFLYTEK	Caution	Voice recorder. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Imaris software explorer	Caution	Microscopic analysis. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Inscribe	Caution	Specialized software for student – faculty collaboration. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Keystone Education	Caution	Lead generation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Kiwi for Gmail	Caution	Email helper. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Khanmigo	Caution	AI powered teaching assistant Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Kryston Education Group	Caution	Lead generation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Kuka Parametric Robot Control	Caution	Robotics. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Linkedin | Linkedin Premium	Caution	Career engagement platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Loom	Caution	Video messaging. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Lovable	Caution	Software Development. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Mentimeter AB	Caution	Specialized engagement tool. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Midjourney	Caution	Specialized tool that transforms text prompts into visual art. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Mistral AL	Caution	AI modeling. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Monday Work Management	Caution	Work management platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Musicwindow	Caution	Specialized relationship management app. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
N8N	Caution	AI workforce automation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Ninerlink Community	Caution	Online support platform for UNC Charlotte. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Notta Transcription	Caution	AI based voice to text transcription service. Zoom is the preferred audio transcription tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
NVIVO	Caution	Data analysis. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Ollama	Caution	Large language model platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
OpenFace	Caution	Facial behavior analysis software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
OpenRouter	Caution	Large language model platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
otter.ai | otter business	Caution	AI transcription service. Zoom is the preferred audio transcription tool. DO NOT use the tool for unattended virtual meeting attendance. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Overleaf	Caution	Online LaTeX editor. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Padlet	Caution	Digital bulletin board. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Peerceptiv	Caution	Active learning through peer assessment. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Perplexity Chatbot	Caution	AI-powered search engine. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Pocket Talk	Caution	Real time voice and document translation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Poll Everywhere	Caution	Polling software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Pro Football Focus	Caution	Sports analytics. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Rayyan	Caution	Systematic literature review. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
read.ai	Caution	AI transcription service. Zoom is the preferred audio transcription tool. DO NOT use the tool for unattended virtual meeting attendance is prohibited. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Rev	Caution	Audio transcription. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Run Pod	Caution	Renting remote GPUs. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Shottracker	Caution	Sports analytics. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Slack Pro	Caution	Communication software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Smartsheet	Caution	AI workforce management tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Stability AI	Caution	Image generation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
STATSports	Caution	Performance monitoring software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Steinberg	Caution	Music notation and composition. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Storyboard Hero	Caution	Specialized AI storyboard generator. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Swivl	Caution	Specialized video storage. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Temi	Caution	Specialized AI video transcription service for classrooms. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Terra Dotta	Caution	Travel software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Trackman	Caution	Golf simulation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Tradespace	Caution	Specialized AI for research. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Typeset.io	Caution	Authoring and collaboration software for researchers. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
urbanCore Explore	Caution	Specialized knowledge base. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
VideoScribe	Caution	Whiteboard animation software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Virtual Speech	Caution	Training platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Vocal Video	Caution	Video sharing platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Vokaturi	Caution	Speech emotion recognition software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Vyond	Caution	Animated video creation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Waystar Health	Caution	Student health claims processing. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
WeVideo	Caution	Multimedia creation platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Willow Voice	Caution	Diction software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Xten AV	Caution	Drawing software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Zapier	Caution	Chatbot. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.