AI Software Guidance

This list provides guidance on using campus-wide, specialized, and popular AI software with university data. All non-campus-wide software, including free and research-related requests, must fill out the Software & IT-Related Request Form.

Green indicates the software is approved for use while following the data handling guidelines; a campus agreement is in place with approved data security and privacy policies.
Yellow indicates use with caution; a campus-wide agreement is NOT in place. Even if the software is on this list, new users must submit the Software & IT-Related Request Form through Purchasing.

• Free Version: Do not use with Data Levels 1, 2 or 3.
• Paid Version: Do not use with Data Levels 1, 2 or 3. Use of Level 1-3 Data MUST be reviewed and approved in advance for privacy, security & compliance. Purchases must follow campus procurement guidelines.

Red indicates do not use. No agreement is in place to protect university data or there is another concern.

Note: If you have a question about buying or enabling new AI software, contact your OneIT Executive Director. Additionally, if you want to add a new virtual AI Assistant on any university website, use the IT Project governance process.

Software	Status	Guidance
Adobe Creative Cloud Firefly with @uncc.edu		Campus-wide software available to faculty, and staff and in labs for students. Adobe uses AI in some software applications. Firefly is the generative AI software used to create images. Follow the data handling guidelines. See this FAQ.
Cornerstone CAISY AI Simulator		Campus-wide simulation software used for training. Follow the data handling guidelines.
Google Gemini in browser with @charlotte.edu		Campus-wide browser generative AI tool. Follow the data handling guidelines. See this FAQ.
Google NotebookLM with @charlotte.edu		Campus-wide generative AI research study guide. Follow the data handling guidelines. See this FAQ.
Gradescope		Campus-wide software to help faculty grade assignments. Follow the data handling guidelines. See this FAQ.
Microsoft Copilot in browser with @charlotte.edu		Campus-wide browser generative AI tool. Follow the data handling guidelines. See this FAQ.
Microsoft Stream		Campus-wide video recording software. See this FAQ.
Microsoft Word Transcribe		Campus-wide audio transcription software. See this FAQ.
Zoom AI Companion with @charlotte.edu		Campus-wide conferencing and phone software. Follow the data handling guidelines. See this FAQ.
Zoom Video Recording		Campus-wide video recording software. See this FAQ.
AI Plagiarism Detection Software		The UNC Charlotte Artificial Intelligence in Teaching and Learning Task Force is examining AI use cases for teaching and learning, including policies and tools, and will complete their recommendations by the end of the 2024-25 academic year. Decisions on the purchasing of AI plagiarism detection tools are deferred until then. Examples include GPTZero, Scribbr’s AI Detector, originality.ai.
AI Grading Software		The UNC Charlotte Artificial Intelligence in Teaching and Learning Task Force is examining AI use cases for teaching and learning, including policies and tools, and will complete their recommendations by the end of the 2024-25 academic year. Decisions on the purchasing of AI grading tools are deferred until then.
Gemini embedded with Gmail, Docs, Sheets and Slides with @charlotte.edu		Not included with campus agreement.
Microsoft Copilot embedded with Word, PPT, Excel with @charlotte.edu		Not included with campus agreement.
Microsoft Copilot embedded in Windows operating system with @charlotte.edu		Not available; disabled on university computers due to security concerns.
Anthropic Claude		Open-source generative AI tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Apollo.ai		Contact and account search. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Apollo.io		Sales intelligence and engagement platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Articulate		Specialized tool to create online learning training content. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Asana		Work management tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Big Interview		Specialized application for mock interview training. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Brandwatch		Social media analytics. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
CampusESP		Specialized software for family engagement. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Calendly		Scheduling tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Canva		Open-source online design tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
Chatbot App		Specialized chatbot. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data
ChatGPT | ChatGPT+ | ChatGPT Team		Open-source generative AI tool. Free Version: Do not use with Data Levels 1, 2 or 3. Paid Version: Do not use with Data Levels 1, 2 or 3 unless approved in advance; level 3 data will never be approved.
ClickUp		Task and project management.
Cockatoo AI Transcription Service		Audio and video transcription service. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Covidence		Citation and reviews process streamlining software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Cursor AI Code Creator		Code development editor. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Deepl | Deepl Pro		Language translation software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Dorico Pro		Professional music notation software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Echo Labs Professional Captioning		Specialized professional captioning software. Use this form for new requests.
Eleven Labs		Text to speech service. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Glean for Education		Specialized note-taking app. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Grammarly		Writing Assistant with built-in AI. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Hootsuite		Specialized social media management tool. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
iFLYTEK		Voice recorder. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Imaris software explorer		Microscopic analysis. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Inscribe		Specialized software for student – faculty collaboration. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Keystone Education		Lead generation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Kiwi for Gmail		Email helper. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Khanmigo		AI powered teaching assistant Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Kryston Education Group		Lead generation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Kuka Parametric Robot Control		Robotics. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Linkedin | Linkedin Premium		Career engagement platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Loom		Video messaging. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Lovable		Software Development. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Mentimeter AB		Specialized engagement tool. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Midjourney		Specialized tool that transforms text prompts into visual art. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Mistral AL		AI modeling. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Monday Work Management		Work management platform. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Musicwindow		Specialized relationship management app. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Ninerlink Community		Online support platform for UNC Charlotte. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Notta Transcription		AI based voice to text transcription service. Zoom is the preferred audio transcription tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
NVIVO		Data analysis. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
otter.ai | otter business		AI transcription service. Zoom is the preferred audio transcription tool. DO NOT use the tool for unattended virtual meeting attendance. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Peerceptiv		Active learning through peer assessment. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Perplexity Chatbot		AI-powered search engine. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Pocket Talk		Real time voice and document translation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Poll Everywhere		Polling Software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
read.ai		AI transcription service. Zoom is the preferred audio transcription tool. DO NOT use the tool for unattended virtual meeting attendance is prohibited. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Rev		Audio transcription. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Run Pod		Renting remote GPUs. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Smartsheet		AI workforce management tool. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Stability AI		Image generation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Steinberg		Music notation and composition. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Storyboard Hero		Specialized AI storyboard generator. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Swivl		Specialized video storage. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Temi		Specialized AI video transcription service for classrooms. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Terra Dotta		Travel software. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Trackman		Golf simulation. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Tradespace		Specialized AI for research. Use this form for new requests. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Typeset.io		Authoring and collaboration software for researchers. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
urbanCore Explore		Specialized knowledge base. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.
Waystar Health		Student health claims processing. Do not use with Data Levels 1, 2 unless approved in advance; never use with Level 3 data.